Express Management Holdings

  • Facilities Assistant for Property Management

    Job Locations US-NJ-East Brunswick
    Job ID
  • Overview

    Express Stores LLC is seeking someone who enjoys a challenging and rewarding career with advancement opportunities. Our Facilities Assistant plays a critical role ensuring retail locations are set-up for success through daily interactions with frontline employees and vendors. We’re looking for individuals who think clearly, communicate effectively, and love seeing a project to completion. If you have the experience and this piques your interest, we’d like to hear from you.


    Full Benefits after 90 days


    401k after 1 year


    General Responsibilities


    Job duties will include but not be limited to:


    • Prior experience creating and modifying documents using MS Word, MS Excel, Word Perfect, Outlook, Office Applications, performing general clerical duties (photocopying, faxing, mailings, and filing), answering client calls and Email correspondence.
    • Preparation, negotiation and maintenance of vendor contracts as well as enforcement of insurance requirements.
    • Ability to work independently and follow instructions from managers and communicate effectively with clients, co-workers and vendors
    • Follow the established priority system on unscheduled maintenance
    • Assist in ensuring that the maintenance department’s administrative procedures are followed
    • Assign tickets in the maintenance helpdesk system
    • Contact external repair teams for service calls depending on tickets
    • Being available every other month for overnight emergency phone calls, facilitate emergency repairs via telephone
    • Assess main office for maintenance issues and schedule maintenance tech accordingly
    • Create schedule for maintenance technicians in 5 territories
    • Ensure all tenant communications are of the highest quality
    • Serve as a liaison between store managers, maintenance technicians and contractors
    • Assist in Management Audits and new property start-ups




    • Must be reliable, responsible, honest and ethical
    • Ability to handle multiple tasks on a daily basis
    • Must have the ability to work independently
    • Strong interpersonal skills.
    • Excellent telephone etiquette
    • Minimum two (2) years' strong administrative experience.
    • Experience in commercial real estate and facilities maintenance preferred but not required.
    • Solid written and oral communication skills a must.
    • Ability to present in a professional manner at all times and maintain confidentiality.
    • Selected candidate must pass employment background check as a part of the hiring process.


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